Diann Harper
Fax:  615-453-7309

 

Questions for
Fixed Assets or Bookkeeping Support?

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BOOKKEEPING

The Wilson County Schools Accounting Manual and forms, as well as the State of TN – Internal School Accounting Policy Manual, may be accessed using the links at the bottom of this page.

FACILITIES USE

The Facilities Use application template and procedures may be accessed using the link at the bottom of this page. The actual application is a carbon copy and may be picked up at any school location. The Administrator of each school is the first contact for a request to use the facilities. If approval is granted by the Administrator, an application with all requested information must be signed and submitted to the Wilson County Schools Central Office for review and final approval before use of the facilities is allowed.

INVENTORY CONTROL

The forms required for internal control of both tagged and untagged assets may be accessed using the links at the bottom of this page. Both untagged and tagged inventory reports are required from all school locations and departments on an annual basis. In addition, a physical inventory to account for all assets will be conducted annually at all school locations by Central Office staff. Missing items will be reported to the Board of Education.

SCHOOL SUPPORT ORGANIZATIONS

Only a group or organization that has entered into a written cooperative agreement with the Board of Education may use the name, mascot or logo of a school or the School District to solicit or raise money, materials, property, securities, services, or any other item of value.

A School Support Organization is defined as “a booster club, foundation, currency brokers, parent/teacher association, parent/teacher organization, parent/teacher support association, or any other non-governmental organization or group of persons whose primary purpose is to support a School District, school, school club, or academic, arts, athletic, or social activities related to a school, that collects or receives money, materials, property or securities from students, parents, or members of the general public.” (TCA 49-2-603)

Documentation and information pertinent to School Support Organizations may be accessed using the links at the bottom of this page.

BOOKKEEPING LINKS
Accounting Manual Cover Page

Accounting Manual Table of Contents

Accounting Manual
Accounting Manual Forms
State of TN - Internal School Accounting Policy Manual
FACILITIES USE LINKS
Facilities Use Application
Facilities Use Procedures
INVENTORY CONTROL LINKS
Removal of Assets from Premises Request
Loss of Inventory Report
New Inventory to Add Request
Tagged Inventory Report
Transfer of Inventory Request
Untagged Inventory Report
Surplus of Inventory Request
SCHOOL SUPPORT ORGANIZATIONS LINKS
SSO Cooperative Agreement
IRS Application for EIN
Memorandum of Agreement for Non-Sanctioned Club Sports
SSO Q&A
Model Financial Policy
SSO Proposed Fundraiser Request
Non-Profit Charter Form
SSO Financial Accountability Act
Non-Profit Charter Fee Waiver Form
SSO Approved Groups
School Support Organization Guidelines
Release and Waiver of Liability Agreement